Virtual Event Management
High level overview of funds raised, guest list and invitations
The following information is available on this page:
Virtual Event Report
Navigate to Manage > Events and click on your event to open your Virtual Event Report
If you click the button with the ... next to your event you will have the option to Send Invitations for your Virtual Event, Deactivate the event, open the Run Event Screen/ PayBee Virtual Event Back End, Upgrade the Virtual Event to a Hybrid Event or Copy your Event.
If you click the Links button next to your event you will be able to find all the important links for your event and can open them in a new tab, copy the links to your clipboard, share these on a post on X or Facebook and download the QR code for each link in your preferred size
Overview
In the Overview tab of your Virtual Event Report you will find a Summary of when your event starts, how much money was raised, and the number of campaigns associate with the event as well as a quick live updated total of donations in pledges and processed. Also, see the breakdown of donations across your event. You can also find the link to your Event Landing Page and a shortcut of where you can customize it. For more information about an Event Landing Page please click here.
Settings
In the Settings tab of your Virtual Event Report you will find important settings for your event. For more information about these settings please click here.
Attendees
In the Settings tab of your Virtual Event Report you will find all information about your attendees, the ability to see all messages in your chat history, as well as a summary of how many were confirm to attend, how many attended the event. As well as total of how many pending carts there are and you can make edits and send out pending pledge reminders.
Invitations
From the Invitations tab of your Virtual Event Report you can choose if you are sending them an invitation to the Event Page page or to the Virtual Event and see how many invitation were sent, opened, accepted, declined, how many are pending a response, and how many invitations bounced. You can also send them a reminder of the invitation, export out the invitation list, or Invite Manually or in a Bulk format when you click the purple invite button.
Reminders
From the Reminders tab of your Virtual Event Report, you can send immediately or schedule reminder messages to be sent. We do offer suggestions for sending join and pending cart reminders and generally recommend sending out three join reminders:
24 hours before the event
4 hours before the event
1 hour before the event.
Sponsors
In the Sponsors tab of your Virtual Event Report you will find the ability to add sponsors to your virtual event itself when your event is in lobby mode or once your event starts whent he event is not in full screen mode. For more information about adding sponsors please click here.
Event Page
In the Event Page tab, you can edit the event page for your event. For more information about an Event Landing Page please click here.
Post Event Playback
You have the option to leave your event open so guests can go back and view your event. We recommend having the Donate button turned on here, so they can donate!
Ask your producer to confirm that the event video is embedded.
The Event should stay in Start Mode from the Run Screen.
Share the Event Join Link with your audience.
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