Party Sign-ups

Create parties, experiences or events that donors can sign up for

Use this campaign to create parties, experiences or events that donors can sign up for by purchasing one or more spots. You can include event details like the start date and time, duration, event venue, event host, etc. for each party. Donor are able to sign up for multiple parties at the same time.

In this page, you will find the following:

• Party Sign-ups vs Ticketing Campaigns

• Creating A Party Sign-ups Campaign

Party Sign-ups vs Ticketing Campaigns

While event ticket sales may also be set up on PayBee using a Ticketing campaign as described here, we recommend using the Party Sign-ups campaign if you would like to create multiple events/parties, add multiple images and event details for each party or would like to collect additional information for every purchased spot.

For example, let's say you have several members from your community hosting events like a cooking workshop, a wine tasting class, a story-telling session for kids, a city tour, etc. You can set all of these up within the same campaign by selecting Party Sign-ups as the campaign type. You can set up automatic sign-up notifications for the event hosts so they can keep track of who's attending their events.

Creating A Party Sign-ups Campaign

Navigate to Campaigns > Create New Campaign > Party Sign-ups.

Add the Name, Campaign description, Image and Time Zone associated with your campaign.

Party Sign-up Configuration

Add the Basic Details, Donor Details, Availability, Advanced Settings, Cover Fee Settings and Confirmation Email settings as you would with every other campaign. More information on this can be found here.

Party Sign-up Option Settings

The settings for each option are divided into the following sections:

Basic Details

• Images: Add one or more images for your party.

• Thumbnail: Create a thumbnail for your party or generate one from your main party image.

• Option Name: Enter the party name to be displayed to donors.

• Amount: Enter the cost of a spot at the party

• Value of goods & services provided, if any: Enter the total value of each spot. The purchase price minus the value is considered to be the tax deductible amount for the spot.

• Min Qty Per Transaction: Minimum number of spots that can be purchased per transaction

• Max Qty Per Transaction: Maximum number of spots that can be purchased per transaction

Ticket Configuration

• Enforce item inventory for this option - To control the number of items sold in this option, switch this ON. For eg., if you are selling red t-shirts but can only sell 50, you would switch this ON and enter 50 as the inventory count.

• Item inventory count - The total number of items that can be sold across all options within the campaign. For eg., if you are selling red, white and black t-shirts but you are only able to sell 200 t-shirts overall, you would switch the previous setting ON and enter 200 as the inventory count.

• Hide item inventory for this option - Switch ON to hide the remaining number of items left in this option from donors. If this option is sold out, this is always displayed irrespective of the flag.

• Send electronic tickets - Switch ON if you want to send an email with a ticket QR code along with the payment confirmation. This is useful if you would like to have hosts/volunteers check attendees in as they arrive at the parties.

• Don't include QR codes in electronic ticket - If you don't want to include QR codes in the electronic tickets, switch this ON.

• Display current ticket holders to buyers - If switched ON, the list of ticket holders will be displayed to all buyers.

• Add one or more category - Tag party to custom categories. These categories will be displayed to donors.

Option Description

Set the description and summary for this party. The summary is displayed when donors are viewing the list of parties. The description is seen when donors tap on the item to view the party details.

Additional Details

Collect additional information from donors for each item bought of this option type. Answers to the added questions may or may not be mandatory. The types of answers to the added questions may include:

• Text - the donor can respond with any text

• Selection - add multiple options and have the donor choose one option

• Street Address - the donor must select or enter an address as the answer

• Phone Number - the donor must enter a valid phone number

Custom Launch/End Date

Control visibility of your party by adding launch and end dates and times. If the campaign is visible to ticket buyers but the launch date for this party is in the future, ticket buyers will not be able to see this party yet.

Host Details

• Host Name & Email - Add the name and email of the person hosting the party.

• Notify Host - Switch this ON if you want the host to receive email notifications every time someone signs up for their party

• Display host information to buyers - Switch this ON if you want to display the host's name to the buyers.

Event Date

You can set the date, time, and event link to be shown to the donor purchasing a spot at this party by adding this information in the Event Date section

Event Venue

You can set the event venue name and address to be shown to the donor purchasing a spot at this party by adding this information in the Event Venue section