Roles
The following information is available on this page:
PayBee Back End
The person running the PayBee Back End does the following:
Controls the content (by selecting the campaigns) that's viewed by the virtual audience, clerk, auctioneer, and audience monitor.
Declare Live Auction winners
Close Silent Auction
Launch levels in Fund a Need
Declare Last Virtual Hero
Go Full Screen on video and Clear Active Fundraising
Click on Run from Manage> Events next to your event. This takes you to the Virtual Event studio or PayBee Back End.
Stay in the Lobby mode until you're ready to start your event
Starting your event
To start your event, simply click on Start on the top right corner of your screen. Before doing this, it is important to ensure that your live stream is up and running and stable so the audience does not experience any issues with video.
If you begin to notice issues after starting, simply go back to Lobby, fix your issues, and hit Start again when you are ready.
On the dashboard, you can track:
Time Elapsed
Goal
Users Online
Live pledges and bids activity
Ability to change pledge levels and auction lots
Close Auctions (Live and Silent)
Sell more items in Live Auction
Running your Event
In the start mode, select campaigns from the playlist.
Pledge Drive
To present a specific level from a Pledge Drive, simply select the campaign from the Playlist and present your desired level.
Hit the blue Clear button to get to default state with Sponsor Logos on the donor side.
Live Auction
Select the Auction Campaign
Bids can be seen in the Activity section
See the highest bidder in the Now Live section.
When you are ready to declare a winner, click on the Declare Winner button. This displays fireworks on the attendee screen.
Move on to the next item by presenting it or hit Clear to display the event information and sponsors on the attendee screen.
Declare Winners and Sell More
Declare winners based on the auctioneer's prompt. Or else, you can Sell More based on the price the auctioneer would like to sell at.
Last Virtual Hero
Start at the first level In Last Hero campaign. Keep moving up levels before you declare a winner.
Silent Auction
To close the silent auction, simply select the campaign from the Playlist and click the Close Auction button. When this happens, fireworks show up on the attendee screen and winners receive an email notification. If winners are present at the event, the items appear in their Pledge Carts. This action cannot be undone.
Ending Your Event
To end your event, click on End on the top right corner of your screen. Your attendees are still able to check out their carts and chat after the event ends.
Your live stream must end only AFTER ending your event on PayBee.
Auctioneer's Teleprompter
Invite your auctioneer to be a User (Admin) in your PayBee account. They will get an invitation email, which they should accept and set a password.
Auctioneer should go to www.PayBee.io and tap Non-profit Login. Use your email and credentials.
After logging in, navigate to Manage > Events > Run. Tap the Producer drop-down and select Auctioneer.
On this page, you can see the pledges and bids (virtual and in-room), pledge levels and auction items, and the amount raised at each level and at the entire event.
Tips to be an effective auctioneer
Read the paddle numbers so Clerk can capture
Pay attention to the live and virtual audience
Give clear cues so producer so they can take action to change pledge levels, close auctions, sell more, declare winner, etc.
Clerk
The Clerk captures bids and pledges in real-time from the room. They will enter the paddle numbers as the auctioneer reads out the paddle numbers. The content on their screen will be controlled by the producer. The clerk can override the pledge level or bidding amount if needed.
Add the clerk as a volunteer. On the app, navigate to Event and tap on "Go to Live Activity."
Audience Monitor
To get the URL of the page that will be shown on the big projector, click on Show Event Links from Manage> Events and select the link for Big Screen Link.
To use the audience monitor, you must have someone on your team assume the Clerk role and run the PayBee backend.
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