> For the complete documentation index, see [llms.txt](https://docs.paybee.io/home/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.paybee.io/home/events/virtual-events/gala-settings.md). # Virtual Event Creation The following information is available on this page: * [How to Set Up and Edit a Virtual Event](#how-to-set-up-and-edit-a-virtual-event) * [Lobby Slides and Sponsor Logos](#lobby-slides-and-sponsor-logos) * [Open vs Closed Events](#open-vs.-closed-events) * [Donate Button](#donate-button) * [Music](#music) ## How to Set Up and Edit a Virtual Event **Navigate to Manage > Events**. To set up a new virtual event from **Manage > Events** click the purple new event button and select virtual event and confirm. Then add the Event Name, Event Date, and Event Time. Then click on the Save Event & Exit button. If you have already set up your virtual event hit the Edit button to make changes to your event. ## Lobby Slides and Sponsor Logos Upload sponsor logos and lobby slides. {% embed url="" %} ## **Open vs. Closed Events** Open - Select this when you want to share the invitations and allow anyone to RSVP. This is great for sharing on social media and email campaigns. Closed - Select this when you have a specific group of guests who you would like to invite. If you have a ticket campaign where you are selling tickets for a virtual event, [link it to the event](/home/events/virtual-events/virtual-event-checklist.md#manage-your-guest-list) so your guests get the virtual event link when they purchase a ticket. You may also invite guests using the [PayBee invitations feature](/home/events/virtual-events/guest-list.md#invitations). ![](/files/-MW_pNgWWimqnWtRNi4e) ## Donate Button If you would like to keep the donate button visible during the duration of your event, turn on Show Donate Button and select one of your donation campaigns. This Donate button also shows as guests are RSVPing or entering their information to join your event.

Edit your event to enable this feature.

The donate button in a virtual event.

## **Music** You can leave it to default or upload your own music to be played in the lobby and post-event end mode. If you are uploading music, the file must be under 10MB and the format type must be mp3. {% embed url="" %} --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://docs.paybee.io/home/events/virtual-events/gala-settings.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.