Virtual Event Settings
The following information is available on this page:
Creating and Editing a Virtual Event
Navigate to Manage > Events.
To set up a new virtual event from Manage > Events click the purple New Event button and select virtual event and confirm. Then add the Event Name, Event Date, and Event Time. Then click on the Create Event button.
Virtual Event Settings
Basic Settings
Under the Basic Settings tab of your Event Settings you can add your Event Image, Event Name, Event Description, Virtual Event Type, Event Date, Event Time, Duration of the Event and Event Time Zone.
There are two types of virtual events.
Open - Select this when you want to share the invitations and allow anyone to RSVP. This is great for sharing on social media and email campaigns.
Closed - Select this when you have a specific group of guests who you would like to invite. If you have a ticket campaign where you are selling tickets for a virtual event, link it to the event so your guests get the virtual event link when they purchase a ticket. You may also invite guests using the PayBee invitations feature.
Live Stream Info
Under Live Stream information is where you want to choose your Stream Provider and provide the embed link for this provider so that PayBee can bring in the video from them into your event once the event starts.
Event Settings
Guests will be asked for street address: Controls if virtual guests will be asked to provide a street address when they RSVP or join the event.
Guests will be asked for phone number: Controls if virtual guests will be asked to provide their phone numbers.
Show pledge progress against goal to attendees: Add a goal amount for the progress bar to display the progress towards that goal during the event or turn this off so that PayBee only says how much money has been raised during the event with no goal listed.
Hide option for the donors to cover fee: This will remove the option for your donors to cover fees on your behalf. Fees available to be covered are decided from Account Settings
Ask donors for additional information: This is information you want to require the user to provide. It allows the user to enter the information. The response can be optional or required. Example: "How long have you been a resident?"
Allow donors to donate anonymously: If this setting is turned on it allows donors to select being anonymous when they join the event. If the donor selects this option, other participants will not see the donor's name when shown in the activity list. Only applicable for donations, not for live auction or last hero game. You will have their name in the reports after the event
Show donate button: If you would like to keep the donate button visible during the duration of your event, turn on Show donate Button and select one of your donation campaigns. This Donate button also shows as guests are RSVPing or entering their information to join your event.
Pledge Behavior: You can choose that while presenting a donation campaign option/level if donors can choose to Pledge More than the current amount that is on the level or to Pledge Other and the donor can add their own desired amount.
Show Banner: You can enter a custom messages for all virtual event attendees to see once they join the event.
Lobby Slides
Lobby Slides are the images that the PayBee system automatically cycles through while we are in Lobby Mode before the event is officially started from the Run Screen and we begin to display the video you are streaming in to PayBee.
Music
We play music while in Lobby Mode. You can leave it to our default music or upload your own music to be played in the lobby and post-event end mode. If you are uploading music, the file must be under 10MB and the format type must be mp3.
To change the music please click on the blue Change button if you would like to return to our default music click on the red Reset button.
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