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  • PayBee
  • Guides
    • Create an Account
    • Getting Started
    • In-Person Event Guide
    • Virtual Event Guide
    • Hybrid Event Guide
    • Ticketing & Registration Guide
      • Understanding Ticketing On PayBee
      • Managing Tickets and Guests
      • Sending Out Reminders
    • Silent Auction Guide
    • Fundraising Campaigns Guide
  • Campaigns
    • Donation
    • Ticketing
    • Raffle & Event Day Sales
    • Auction
      • Live (Auction)
      • Silent (Auction)
        • Auction Procurement Form
      • Bulk Importing Auction items
      • Manage Auctions
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      • Manage Peer To Peer Fundraisers
    • Last Hero
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    • Puja
    • Campaigns Resources
      • Campaign Creation
      • Activating PayBee Campaigns
      • Campaign Settings
    • Sample PayBee Emails
  • Event Management
    • Hybrid Events
      • Roles
      • Hybrid Event Creation
      • Hybrid Event Summary
      • Hybrid Event Checklist
    • Virtual Events
      • Virtual Event Creation
      • Virtual Event Summary
      • Virtual Event Checklist
        • Rehearsal
        • Run of Show
    • In-Person Events
      • In-Person Event Creation
      • In-Person Event Summary
      • In-Person Checklist
    • Creating An Event Landing Page
      • Adding A Video to an Event Page
    • Sharing Event Links
    • Paddles and Table Assignments
      • Printing Paddles, Table Cards, Name Cards & QR Codes
    • Event Guestlist Management
  • Account
    • Account Details
    • Dashboard
    • Account Users & Volunteers
  • Reports
    • Transfers To Your Account
    • Completed Donations
      • Refunds
      • Fees and Reconciliation
      • Finding Ticket & Guest Information
    • All Pending Donations
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    • Donors
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    • Corporate Matching
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  • Add Offline Donations
    • Adding Donations One By One
    • Adding Donations In Bulk
  • Volunteers
    • Adding and Removing Volunteers
    • Volunteer How-Tos
  • Donors
    • Donor How-Tos
    • Manage Recurring Donations
    • Peer To Peer
    • Watching a PayBee event on your TV via HDMI
  • Video Production
    • Choosing Production Setup
    • Choosing A Broadcast Platform
      • PayBee Streaming
      • YouTube
        • YouTube Account Setup
        • Connecting Video To Event
      • Twitch
      • Setup Back-Up Stream For Emergencies
    • Streaming Tool
      • StreamYard
    • Pre-Event Video Producer Checklist
  • PayBee
    • Product Updates
    • Product Updates
  • Integrations
    • ParishSoft
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On this page
  • Setting Up Your Event and Campaigns
  • 1. Create Tickets
  • 2. Create an In-Person Event
  • 3. Assign Paddles and Tables
  • 4. Create campaigns to be used at your in-person event
  • Pre-Event and Post Event
  • 1. Confirm and Review Setup
  • 2. Event Day Monitors
  • 3. Volunteer Training
  • 4. Event Reminders and Paddles
  • 5. We've got your back

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  1. Guides

In-Person Event Guide

Host your in-person event on PayBee. We provide end to end technology to address all your event needs.

PreviousGetting StartedNextVirtual Event Guide

Last updated 8 months ago

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Setting Up Your Event and Campaigns

1. Create Tickets

You can do one of the following:

  • Create your options in a campaign, , and .

  • Track and manage your , and assign and .

2. Create an In-Person Event

Start to include all your settings, send out invitations and ultimately run your event. the ticket campaign to the event.

3. Assign Paddles and Tables

For events with a Live Auction or Fund A Need, PayBee generates paddle numbers that may be assigned to guests. These include a paddle number, a unique QR code ( that facilitates self-check out or volunteer-assisted checkout), the guest's name and (if you have assigned seating). must be printed before your event.

4. Create campaigns to be used at your in-person event

Campaigns are the backbone of the event. There would be one campaign for each component of your event. For example:

  • /Event Day Sales

  • Fundraising Games

  • Event Day Sales or Merchandise

Pre-Event and Post Event

1. Confirm and Review Setup

2. Event Day Monitors

3. Volunteer Training

4. Event Reminders and Paddles

5. We've got your back

By event day, you are going to be a pro at handling it all, but we're there in case you need us.

PayBee Remote Support

You will have a dedicated rep on-call during your event. You will be connected to them via email 1 day before your event. You can send them an email as well as reach them via text or phone.

PayBee On-Site Expert

Some organizations prefer to have a PayBee Expert on-site during the event to supervise your team of volunteers and help them with the technology as needed. The cost to have an expert is $899 + travel, meal, and hotel expenses.

Share the with your donors where they can bid online for items you offer. If the donor provides a phone number they will be notified if they are outbid. When you close your silent auction, they will be notified if they have won.

As you get closer to your event, it is crucial that you review the for pre-event and post-event tasks for a successful event.

On the day of your event, if you'd like to display real-time activity you can connect our link or Donation Wall link to your desired screen. Please reach out to us at contact@paybee.io for more information.

On the day of your event, your volunteers will use the on their own mobile device and handle guest check-in and check-out. The PayBee team will train them on a live video call. If your volunteers have any questions before or after the call, they can review these .

Send out one day as well as 4 hours before the event. Your in-person guests will appreciate the handy email with directions to the venue, last-minute parking information, etc.

PayBee generates and for all your guests with their information on it. This includes the name and table (if you are assigning tables). Unassigned paddles can also be generated so you can assign them to the guests at check-in.

If you are interested in having us attend your event, please let us know ASAP so we can reserve an expert for you. Email us at

silent auction
In Person Event Checklist
paddles
other event day material
contact@paybee.io
ticket
guest list
creating an in-person event
Paddles, tables cards and other event day material
Fund-a-Need
Last Hero
Auctions (live and/or silent)
Raffle
paddles
tables
paddles
table number
spread the word
PayBee app
videos and instructions
event ticket reminders
Connect
Audience Monitor
create any promo codes you want to share