Raffle & Event Day Sales

The following information is available on this page:

• Setting up an Event Day Sales Campaign

• Setting Up a Raffle

• Setting up and Managing a Basket Raffle

• Selling Raffle/Event Day Sales Tickets

• Drawing a Raffle Winner

Important: There are State laws governing charity raffles. We only provide the technology to host the raffle. Please consult your state laws before hosting your raffle on PayBee.

Setting up an Event Day Sales Campaign

Merchandise vs Ticketing Campaigns for Event Day Sales

While event day sales may be set up on PayBee using our Ticketing campaign and the Simple Ticket Type, we recommend using the Merchandise campaign if you would like to add multiple images for every product or would like to collect additional information for every purchase.

For example, let's say you'd like to sell t-shirts and caps. For every t-shirt purchased, you need the donor's t-shirt size and color of choice. For every cap purchased, you need the donor's choice of color and delivery address. This information cannot be collected using a Ticketing campaign and must be collected using a Merchandise campaign.

If you decide to use Ticketing, Navigate to Campaigns and then click the New Campaign button, Select a Ticketing Campaign, and Add the Name, Time Zone associated with your campaign, Select Your Ticket Type as Simple Ticket, you can skip adding the Date/Time, Duration in minutes and the Event Venue Information. Only Name and Ticket Type are Required to create your Simple Ticketing Campaign

You can add your Event Day Sales Options under the Ticketing Options tab.

You can find information about selling from your Event Day Sales Ticketing Campaign here.

Setting Up a Raffle

Navigate to Campaigns and then click the New Campaign button, Select a Ticketing Campaign, and Add the Name, Time Zone associated with your campaign, Select Your Ticket Type as Raffle, add the Raffle Date/Time, Duration in minutes and the Event Venue Information if you have it. Only Name and Ticket Type are Required to create your Ticketing Campaign

1. Add the Basic Details, Donor Details, Availability, Advanced Settings, Cover Fee Settings and Confirmation Email settings as you would with every other campaign. More information on this can be found here.

2. Under Ticketing Settings the Raffle Ticket type has automatically enabled and disable the correct settings for you but you can add any additional setting you would like. More information on Ticketing Settings can be found here.

3. From the Ticketing Options tab and add in the different options you have for Raffle Tickets. If you are selling an option that contains multiple raffle tickets, turn on Group Ticket, and on the Count Multiplier add in how many tickets are included in that option.

   • Example: the Count Multiplier for a 10 pack of raffle tickets would be 10.

   

After adding your Raffle Ticket Options save by clicking on the Save button and when you are done adding all ticket options, click on the Save button once more.

Setting Up and Managing a Basket Raffle

Basket Raffle

A Basket Raffle is where people can purchase x amount of tickets and then allocate how many of those tickets they want to enter into each item(basket) available to win in the raffle after they purchase their tickets. To create a Basket Raffle please follow the step above as you first have to create a Raffle Campaign as a ticketing campaign is used to set up the basket raffle. Under Ticketing Settings and Ticket Type you need to turn on the Basket Raffle setting.

You may also want to turn the setting of Allow for multiple type selection particularly if you are adding multiple Raffle Ticketing Options .

You add the different amount of options they can use to purchase Raffle Tickets under Ticketing Options.

You will then add your items under the Basket Raffle tab.

Once you have started selling tickets you can manage the basket raffle from Manage/Tickets and Guests. You are able to see the ticketing options purchased directly from this screen. To see which items a specific person selected you can click on the shopping icon on their basket raffle ticket purchase. To be able to export the entire list of everyone and which items they allocated their tickets to a spreadsheet please click on Download Allocation. Each item will have a separate sheet on the spreadsheet downloaded.

Our Draw Winner button will select the winner for each Basket Raffle Item or for the Raffle Itself

You are also able to send reminders or set up promo codes for your Basket Raffle.

Selling Raffle/Event Day Sales Tickets

You can sell these tickets in multiple ways:

1. You can share the link to your campaign online and have guests purchase them.

2. You can print the QR code of the campaign and have multiple copies around the venue. Donors can scan the QR code and purchase their tickets on their phones.

3. Volunteers can sell these tickets to attendees of your event using the PayBee app. These tickets can be physical tickets or virtual tickets. If you choose to use virtual tickets you will draw a winner using PayBee.

Drawing a Raffle Winner

The PayBee system can draw a winner for you.

You are able to Draw a Winner for your Raffle Campaign from Campaigns or from Manage> Tickets and Guests from the Draw a Winner button.

From Campaigns, select the ... next to your Raffle Campaign. Select the Draw Winner option that appears.

Once you click on Draw Winner the name of the Raffle winner will appear. Write down the name of the winner and announce it when you are ready. If you are only drawing onr winner for your raffle or have drawn winners for a basket raffle you can save who your winner/winners are.