In-Kind Donations

Track and send receipts for in-kind donations

In-kind donations refer to non-monetary contributions that organizations receive to support their cause. Instead of making donations via cash, check or card payments, individuals or businesses donate goods, services, or resources. These donations can be as valuable as financial contributions, and they help reduce costs for the organization, allowing them to allocate their funds to other needs like auctions, fundraising game prizes, raffle prizes, etc.

Examples of in-kind donations include:

1. Goods: Items like jewelry, posters, gift baskets, or signed posters.

2. Services: Professional services like legal advice, marketing help, event planning, or graphic design like a dentist from your community providing 5 free dental cleanings for example.

3. Venue Space: Donating the use of a location for an auction like a free parking spot for a month at a prime location (typically seen in auctions hosted by schools and educational foundations).

4. Volunteering Time: Donating hours of labor or expertise like offering a tour for kids at a local museum.

In-kind donations are crucial in many fundraising campaigns as they enable the organization to operate more efficiently while still maintaining the quality of their programs and events. They are often recognized in the same way as monetary donations, though the organization may need to assign a fair market value to the donated items or services for tax purposes.

Creating An In-Kind Donations Campaign

Navigate to Campaigns > Create New Campaign > In.

Add the Basic Details, General Settings, Cover Fee Settings and Email Settings as you would with every other campaign. More information on this can be found here.

In-Kind Settings

• Ask for item category - Ask donors to enter the category or categories their item belongs to.

• Ask for item description - Ask donors for a description of the item they are donating.

• Ask for images of item - Ask donors for images of the item.

Importing In-Kind Donations Into Auctions

Once all in-kind donations are solicited, they may then be imported into auctions. To do this on PayBee, Edit your auction, go to the Auction Items tab and tap on the In-Kind Donations Import button. The dialog will prompt you to select one of more of your In-Kind campaigns and then select the items you want to import. The starting bid, bid Increment, option to enable a Buy Now button and a price to purchase the item may be set for each item. Tap Confirm to import the selected items. You can continue to make changes to the imported items.