The producer does the following:
  1. 1.
    Controls the content (by selecting the campaigns) that's viewed by the virtual audience, clerk, auctioneer, and audience monitor.
  2. 2.
    Declare Live Auction winners
  3. 3.
    Close Silent Auction
  4. 4.
    Launch levels in Fund a Need
  5. 5.
    Declare Last Virtual Hero
  6. 6.
    Go Full Screen on video and Clear Active Fundraising

Declare Winners and Sell More

Declare winners based on the auctioneer's prompt. Or else, you can Sell More based on the price the auctioneer would like to sell at.

Auctioneer's Teleprompter

Invite your auctioneer to be a User (Admin) in your PayBee account. They will get an invitation email, which they should accept and set a password.
Auctioneer should go to and tap Non-profit Login. Use your email and credentials.
After logging in, navigate to Manage > Events > Run. Tap the Producer drop-down and select Auctioneer.
On this page, you can see the pledges and bids (virtual and in-room), pledge levels and auction items, and the amount raised at each level and at the entire event.

Tips to be an effective auctioneer

  1. 1.
    Read the paddle numbers so Clerk can capture
  2. 2.
    Pay attention to the live and virtual audience
  3. 3.
    Give clear cues so producer so they can take action to change pledge levels, close auctions, sell more, declare winner, etc.


The Clerk captures bids and pledges in real-time from the room. They will enter the paddle numbers as the auctioneer reads out the paddle numbers. The content on their screen will be controlled by the producer. The clerk can override the pledge level or bidding amount if needed.
Add the clerk as a volunteer. On the app, navigate to Event and tap on "Go to Live Activity."

Audience Monitor

To get the URL of the page that will be shown on the big projector, take your join link and add &pageType=hybrid at the end.
Here's an example:
If you join URL is
The presentation URL will be