Virtual Events
PayBee is designed to fit into your virtual gala needs. This document lays out all the possibilities. Pick and choose the components that are right for you.

Before the Event

1. Create a Virtual Event

Start creating a virtual event to include all your settings, send out invitations and ultimately run your event.

2. Setup Silent/Online Auction

Share the silent auction with your donors so they bid, get outbid, and eventually, when you close your silent auction, they will get notified if they have won.
If you close the silent auction during your virtual event, then the winnings will go into the donors' carts for easy checkout.

3. Create Tickets

You can do one of the following:
  • Send out invitations and get RSVP responses.
  • Share the join link, so your guests can join quickly. Best to use this on the day of the event.
If you want to have paid tickets, create a ticket campaign. Then link it to the virtual event.

4. Create campaigns to be used in the virtual event

Campaigns are the backbone of the event. There would be one campaign for each component of your event. For example:

Just Before the Event

1. Rehearsal

Planning ahead will help you run effective rehearsals with your producer, auctioneer, and PayBee rep and ultimately have a great event. To do this:
  • Create a run of show
  • Set up test campaigns so you can have a near-live rehearsal
  • Be prepared with the production setup

2. Event Reminders

Send out event reminders a day as well as 4 hours before the event. Your guests will appreciate the handy link on top of their mailboxes when it's time to join.
Transfer Report shows money as it gets to your bank account.

Event Day and Post Event

Coming soon.