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On this page
  • Setting Up Your Event and Campaigns
  • 1. Create a Virtual Event
  • 2. Create Tickets
  • 3. Create campaigns to be used in the virtual event
  • Pre and Post Event
  • 1. Confirm and Review Setup
  • 2. Rehearsal
  • 3. Event Recording
  • 4. We've got your back

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  1. Guides

Virtual Event Guide

PayBee is designed to fit into your virtual gala needs. This document lays out all the possibilities. Pick and choose the components that are right for you.

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Last updated 8 months ago

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Setting Up Your Event and Campaigns

1. Create a Virtual Event

Start to include all your settings, send out invitations and ultimately run your event.

2. Create Tickets

You can do one of the following:

  • Send out invitations and get responses.

  • Share the , so your guests can join quickly. Best to use this on the day of the event.

If you want to have paid tickets, create a and create Then .

3. Create campaigns to be used in the virtual event

Campaigns are the backbone of the event. There would be one campaign for each component of your event. For example:

Share the with your donors so they bid, get outbid, and when you close your silent auction, they will get notified if they have won.

If you close the silent auction during your virtual event from the Run Screen, then the winnings will go into the donors' carts for easy checkout.

Pre and Post Event

1. Confirm and Review Setup

2. Rehearsal

Planning ahead will help you run effective rehearsals with your producer, auctioneer, clerk, and PayBee rep and ultimately have a great event. To do this:

  • Get your auctioneer and clerk working together to capture bids.

3. Event Recording

If you're hoping to send your donor list a recap of your virtual event, here's how you can record your PayBee Virtual Gala!

Here are some programs we recommend to record:

  • QuickTime (For Mac Users)

Be sure to download these programs ahead of time and test using them during your rehearsal as well! This way you'll know exactly what to expect the day of the event.

4. We've got your back

By event day, you are going to be a pro at handling it all, but we're there in case you need us.

PayBee Remote Support

You will have a dedicated rep on-call during your event. You will be connected to them via email 1 day before your event. You can send them an email as well as reach them via text or phone.

As you get closer to your event, it is crucial that you review the for pre-event and post-event tasks for a successful event.

Create your - one for your in-person (if needed) and one for your virtual audience

so you can have a near-live rehearsal

Be prepared with the

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PayBee team can record your event for a small fee. Reach out to us at if you would like us to record for you.

Virtual Event Checklist
run of shows
Set up test campaigns
production setup
Screen Recorder
Filmora (WonderShare)
contact@paybee.io
creating a virtual event
RSVP
join link
ticket campaign
any needed promo codes
link it to the virtual event
Fund-a-Need
Last Hero
Auctions (Live and/or Silent)
silent auction
.