Virtual Events

PayBee is designed to fit into your virtual gala needs. This document lays out all the possibilities. Pick and choose the components that are right for you.

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Before the Event
1. Create a Virtual Event
Start creating a virtual event to include all your settings, send out invitations and ultimately run your event.
2. Setup Silent/Online Auction
Share the Silent Auction with your donors so they bid, get outbid, and eventually, when you close your silent auction, they will get notified if they have won.
If you close the Silent Auction during your virtual event, then the winnings will go into the donors' carts for easy checkout.
3. Create Tickets
You can do one of the following:
Send out invitations and get RSVP responses.
Share the Join Link, so your guests can join quickly. Best to use this on the day of the event.
If you want to have paid tickets, create a ticket campaign. Then link it to the virtual event.
4. Create campaigns to be used in the virtual event
Campaigns are the backbone of the event. There would be 1 campaign for each component of your event. For Example:
​Fund-a-Need​
​Auctions (Live and Silent)​
​Last Hero​
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 Just Before the Event
1.Rehearsal
Planning ahead will help you run effective rehearsals with your producer, auctioneer, and PayBee rep and ultimately have a great event. To do this:
Create a run of show​
Set up test campaigns so you can have a near-live rehearsal
Be prepared with the production setup
2. Event Reminders
Send out event reminders a day as well as 4 hours before the event. Your guests will appreciate the handy link on top of their mailboxes when it's time to join.
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 Event Day
1. Running your event
Learn how to most effectively operate the PayBee dashboard. The auctioneer or the assistant will be able to control the event from one place and launch different campaigns while viewing live pledges and bids.
2. We got your back
By Event day, you are going to be pros in handling it all, but we're there in case you need us. Review some last-minute pointers.
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 Post Event
1. Pending Carts
Some donors might not have closed the cart on the day of the event. Send them reminders.​
Learn how to track incoming checks and send out receipts.
2. Reports
Explore the Post Event Reports to dig into the transactions. We believe in full transparency, so every cent is trackable.
​Transfer Report shows money as it gets to your bank account. 
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