Running the Virtual Event
Use this manual to learn how to run your rehearsals as well as your live virtual event
Go to Manage > Virtual Events and click on the blue Run event under your event. This takes you to the Virtual Event studio or backroom.
Stay in the Lobby mode until you're ready to start your event

Starting your event

To start your event, simply click on Start on the top right corner of your screen. Before doing this, it is important to ensure that your live stream is up and running and stable so the audience does not experience any issues with video.
If you begin to notice issues after starting, simply go back to Lobby, fix your issues, and hit Start again when you are ready.
On the dashboard, you can track:
  • Time Elapsed
  • Goal
  • Users Online
  • Live pledges and bids activity
  • Ability to change pledge levels and auction lots
  • Close Auctions (Live and Silent)
  • Sell more items in Live Auction

Running your Event

In the start mode, select campaigns from the playlist.

Pledge Drive

To present a specific level from a Pledge Drive, simply select the campaign from the Playlist and present your desired level.
Hit the blue Clear button to get to default state with Sponsor Logos on the donor side.

Live Auction

Select the Auction Campaign
  • Bids can be seen in the Activity section
  • See the highest bidder in the Now Live section.
  • When you are ready to declare a winner, click on the Declare Winner button. This displays fireworks on the attendee screen.
  • Move on to the next item by presenting it or hit Clear to display the event information and sponsors on the attendee screen.

Selling the same auction item to multiple winners

If you have multiple items, set count in the Campaign settings, and Sell More

Last Virtual Hero

Start at the first level In Last Hero campaign. Keep moving up levels before you declare a winner.

Silent Auction

To close the silent auction, simply select the campaign from the Playlist and click the Close Auction button. When this happens, fireworks show up on the attendee screen and winners receive an email notification. If winners are present at the event, the items appear in their Pledge Carts. This action cannot be undone.

Ending your event

To end your event, click on End on the top right corner of your screen. Your attendees are still able to check out their carts and chat after the event ends.
Your live stream must end only AFTER ending your event on PayBee.