> For the complete documentation index, see [llms.txt](https://docs.paybee.io/home/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.paybee.io/home/events/in-person-events/in-person-event-management.md).

# In-Person Event Management

The following information is available on this page:

* [In-Person Event Report](#in-person-event-report)
* [Overview](#at-a-glance)
* [Settings](#settings)
* [Paddles](#paddles)
* [Attendees](#attendees)
* [Invitations](#invitations)
* [Reminders](#reminders)
* [Sponsors](#sponsors)
* [Event Page](#event-page)

## In-Person Event Report

Navigate to **Manage > Events** and click on your event to open your In Person Event Report

If you click the button with the ... next to your event you will have the option to Send Invitations, Deactivate, Upgrade to Hybrid or Copy the Event.

<figure><img src="/files/79dOEAgryzzF0xDGtkD0" alt=""><figcaption></figcaption></figure>

If you click the Links button next to your event you will find your Event Page link and can open it in a new tab, copy the link to your clipboard, share it on a post on X or Facebook and download the QR code for in your preferred size.

## Overview

In the **Overview** tab of your In Person Event Report you will find a **Summary** of when your event starts, how much money was raised, and the number of campaigns associate with the event as well as a quick live updated total of donations in pledges, pending and processed. Also, see the breakdown of donations across your event.&#x20;

During your event, for a quick view of what is pending click on the total pending and you can choose to view the Open Carts by Attendee or By Table.

**Linked campaigns** appear in event reports and to volunteers. You can edit which campaigns appear by clicking the Edit button. By default, all active campaigns (including future campaigns) are linked.\
Use the dropdown below to select specific campaigns instead. Selected campaigns remain linked after deactivation.

You can also find the link to your **Event Landing Page** and a shortcut of where you can customize it. For more information about an Event Landing Page [please click here.](/home/events/creating-an-event-landing-page.md)

## Settings

In the **Settings** tab of your In Person Event Report you will find important settings for your event. For more information about these settings [please click here.](/home/events/in-person-events/in-person-event-settings.md)

## Paddles

In the **Paddles** tab of your In Person Event Report you will find all of the bidder paddles, name and table cards that you can generate and print directly from PayBee. You will also find the button to Assign Paddles to all registered guests and can then choose to assign them by Default order which is the order that they appear on the guest list, First Name, Last Name or by Table Number if tables are being assigned for this event.

For more information about paddle and table assignments [please click here.](/home/events/paddles-and-table-assignments.md)

## Attendees

From the **Attendees** tab, you can see the total number of attendees, the number of how many were checked in, download receipts, the total number of attendees with a pending cart, the ability to send immediate pending pledge reminders, add pledges, or bulk check out guests who have a saved card on file. You can also add additional columns of information to the Guest List by clicking on Edit Columns or click the All Attendees button to filter to only see certain information.

You can also view and search all of your guests' names, email, paddle numbers, table numbers, the name of their table captain and access their carts. You are also able to see how much is pending for each guest, the amount the guest has donated, if they have been checked in, undo a check in, a link to their cart, as well as see if they have a card save or send them their unique Save Card link. From this report, you can make edits and send out pending pledge reminders.&#x20;

<figure><img src="/files/FH0QmfhaHsDFMudShepp" alt=""><figcaption></figcaption></figure>

## Invitations

From the **Invitations** tab of your In Person Event Report you can choose if you are sending them an invitation to the Event Page and see how many invitation were sent, opened, how many are pending a response, and how many invitations bounced. You can also send them a reminder of the invitation, export out the invitation list, or Invite Manually or in a Bulk format when you click the <mark style="color:purple;">purple</mark> invite button.

## Reminders

From the **Reminders** tab of your In Person Event Report you can send immediately or schedule reminder messages to be sent to all attendees across all ticketing campaigns connected to the event.&#x20;

The reminders that you have to choose from are:

* **Event Reminder** - Event reminders are sent to all guests via email and by text message when this setting is turned on. You can choose to send our default email which include guests' ticket QR code and event details or create your own custom email by clicking on Select Email Template or on Manage Templates and then clicking Create New Template.
* **Add Guest Reminder** - Add guest(s) reminders are sent to all ticket holders with incomplete guest information via email and text message when this setting is turned on to remind them to add themselves or their remaining guest(s) depending on the amount of tickets they have left to fill.&#x20;
* **Pending Cart Reminder** - A Pending cart reminder reminds all attendees with pending carts to check out of what is remaining on their cart via email and by text message when this setting is turned on. You can choose to add additional language to this email if you would like to let them know who to contact if they want to pay through an offline method.
* **Save Cart Reminder** - A Save Cart reminder is  sent to all guests who haven't saved their cards on file from all ticket campaigns connected to the event.
* **Event Page Invite Reminder** - Schedule event page invite reminders to all guests via email and text message. The reminders remind them to open and view the event page to register and find more information about the event.

You are welcome to schedule emails based on our suggestions for sending event reminder, add guest and pending cart reminders based on your event.&#x20;

## Sponsors

In the **Sponsors** tab of your In Person Event Report you will find the ability to add sponsors to your event page. For more information about adding sponsors please [click here](/home/resources/general-campaign-settings/campaign-and-event-sponsors.md#add-sponsors-to-events).

## Event Page

In the **Event Page** tab, you can edit the event page for your event. For more information about an Event Landing Page [please click here.](/home/events/creating-an-event-landing-page.md)