Party Sign-ups
Create parties, experiences or events that donors can sign up for
Last updated
Was this helpful?
Create parties, experiences or events that donors can sign up for
Last updated
Was this helpful?
Was this helpful?
Use this campaign to create parties, experiences or events that donors can sign up for by purchasing one or more spots. You can include event details like the start date and time, duration, event venue, event host, etc. for each party. Donor are able to sign up for multiple parties at the same time.
In this page, you will find the following:
While event ticket sales may also be set up on PayBee using a Ticketing campaign as described here, we recommend using the Party Sign-ups campaign if you would like to create multiple events/parties, add multiple images and event details for each party or would like to collect additional information for every purchased spot.
For example, let's say you have several members from your community hosting events like a cooking workshop, a wine tasting class, a story-telling session for kids, a city tour, etc. You can set all of these up within the same campaign by selecting Party Sign-ups as the campaign type. You can set up automatic sign-up notifications for the event hosts so they can keep track of who's attending their events.
Navigate to Campaigns > Create New Campaign > Party Sign-ups.
Add the Basic Details, General Settings, Cover Fee Settings and Email Settings as you would with every other campaign. More information on this can be found here.
Allow for multiple type selection - When switched ON, donors can pick more than one option. This is useful when donors need to purchase one or more spots at multiple parties in the same transaction.
Enable Grid View On Donor Side - The parties are displayed as a list on the donor side by default. To enable grid view, switch ON.
Add the option name, minimum and maximum quantity per transaction, amount, value if necessary, option description and summary. Add one or more images for each option and create or generate a thumbnail image so donors can see what the item looks like on all screen sizes.
Enforce item inventory for this option - To control the number of items sold in this option, switch this ON. For eg., if you are selling red t-shirts but can only sell 50, you would switch this ON and enter 50 as the inventory count.
Item inventory count - The total number of items that can be sold across all options within the campaign. For eg., if you are selling red, white and black t-shirts but you are only able to sell 200 t-shirts overall, you would switch the previous setting ON and enter 200 as the inventory count.
Hide item inventory for this option - Switch ON to hide the remaining number of items left in this option from donors. If this option is sold out, this is always displayed irrespective of the flag.
Send electronic tickets - Switch ON if you want to send an email with a ticket QR code along with the payment confirmation. This is useful if you would like to have hosts/volunteers check attendees in as they arrive at the parties.
Don't include QR codes in electronic ticket - If you don't want to include QR codes in the electronic tickets, switch this ON.
Display current ticket holders to buyers - If switched ON, the list of ticket holders will be displayed to all buyers.
Start Date & Start Time - Add the start date & time for when this party goes live and becomes visible to the donors. If the start date is in the future, donors will not be able to see this party while viewing this campaign.
End Date & End Time - Add the end date & time for when this party is no longer visible and available for purchase to the donors. If the end date is in the past, donors will not be able to see this party while viewing this campaign.
Collect Additional Information - Collect additional information from donors for each item bought of this option type. Answers to the added questions may or may not be mandatory. The types of answers to the added questions may include:
Text - the donor can respond with any text
Selection - add multiple options and have the donor choose one option
Street Address - the donor must select or enter an address as the answer
Phone Number - the donor must enter a valid phone number
Host Name & Email - Add the name and email of the person hosting the party.
Notify Host - Switch this ON if you want the host to receive email notifications every time someone signs up for their party
Display host information to buyers - Switch this ON if you want to display the host's name to the buyers.
Event Settings & Event Venue - You can set the date, time, and event venue name and address to be shown to the donor purchasing a spot at this party by adding this information in the Event Settings and Event Venue sections